Mountain Chefs Booking Terms & Conditions

BACKGROUND:

These Terms and Conditions are the standard terms for the provision of services by Tim Ball trading as Mountain Chefs, a Sole Trader registered in England, whose registered address is 20 Russell Square, Brighton, East Sussex, BN1 2EE.

  1. Definitions and Interpretation
      1. In these Terms and Conditions, unless the context otherwise requires, the following expressions have the following meanings:

“Business Day”

means any day other than a Saturday, Sunday or bank holiday;

“Calendar Day”

means any day of the year;

“Contract”

means the contract for the provision of Services, as explained in Clause 3;

“Deposit”

means an advance payment made to Us under sub-Clause 5.5;

“Month”

means a calendar month;

“Price”

means the price payable for the Services;

“Services”

means the services which are to be provided by Us to you as specified in your Order (and confirmed in Our Order Confirmation);

“Special Price”

means a special offer price payable for Services which We may offer from time to time;

“Booking”

means your booking for the Services as shown overleaf;

“Order Confirmation”

means Our acceptance and confirmation of your Order as described in Clause 3;

“We/Us/Our”

means Tim Ball, trading as Mountain Chefs a Sole Trader, whose registered address is 20 Russell Square, Brighton, East Sussex, BN1 2EE;

“Chef”

A third party chef to carry out work for you engaged on your behalf by us.

      1. Each reference in these Terms and Conditions to “writing” and any similar expression includes electronic communications whether sent by e-mail, text message or other means.
  1. Information About Us

 

      1. Tim Ball trading as Mountain Chefs, a Sole Trader registered in England, whose registered address is 20 Russell Square, Brighton, East Sussex, BN1 2EE.
  1. The Contract
      1. These Terms and Conditions govern the provision of Services by Us and will form the basis of the Contract between Us and you.  Before submitting an Order, please ensure that you have read these Terms and Conditions carefully.  If you are unsure about any part of these Terms and Conditions, please ask Us for clarification.
      2. Nothing provided by us including, but not limited to, sales and marketing literature, price lists and other documents constitutes a contractual offer capable of acceptance.  Your Order constitutes a contractual offer that We may, at our discretion, accept.
      3. A legally binding contract between a Housekeeper, Butler or Chef and you will be created upon our acceptance of your Order, indicated by Our Order Confirmation.  Order Confirmations will be provided in writing.
      4. We shall ensure that the following information is given or made available to you prior to the formation of the Contract between Us and you, save for where such information is already apparent from the context of the transaction:
          1. The main characteristics of the Services;
          2. Our identity (set out above in Clause 2) and contact details (as set out below in Clause 11);
          3. The total Price for the Services including taxes or, if the nature of the Services is such that the Price cannot be calculated in advance, the manner in which it will be calculated;
          4. The arrangements for payment, performance and the time by which (or within which) We undertake to perform the Services;
          5. Our complaints handling policy;
  1. Bookings
      1. All Bookings for Services made by you will be subject to these Terms and Conditions.
      2. You may change your Booking at any time before We begin providing the Services by contacting Us.
      3. If your Booking is changed We will inform you of any change to the Price in writing.
      4. You may cancel your Booking within 24 hours of placing it.  If you have already made any payments to Us under Clause 5 (including, but not limited to the Deposit), subject to sub-Clause 5.6, the payment(s) will be refunded as soon as is reasonably possible, and in any event within 14 Calendar Days of Our acceptance of your cancellation.  If you wish to cancel the Services after this time period, or once We have begun providing the Services, please refer to Clause 10.
      5. We may cancel your Booking at any time before We begin providing the Services due to the unavailability of required personnel, or due to the occurrence of an event outside of Our reasonable control.  If such cancellation is necessary, We will inform you as soon as is reasonably possible.  If you have made any payments to Us under Clause 5 (including, but not limited to the Deposit), the payment(s) will be refunded as soon as is reasonably possible, and in any event within 14 Calendar Days of Us informing you of the cancellation.  Cancellations will be confirmed in writing.
  1. Price and Payment
      1. The Price of the Services will be that shown in Our quotation document in place at the time of your Booking.
      2. Our Prices may change at any time but these changes will not affect Bookings that We have already accepted.
      3. Before We begin providing the Services, you will be required to pay a Deposit of the total Price for the Services to Mountain Chefs.  The due date for payment of your Deposit will be included in the Booking Confirmation.
      4. In certain circumstances, if your Booking is cancelled, your Deposit will be refunded in full or in part.  Please refer to sub-Clauses 4.4 and 4.5 if your Order is cancelled before the Services begin, or to Clause 10 if the Services are cancelled after they have begun.
      5. The balance of the Price will be payable directly to the Housekeeper, Butler or Chef once they have provided the Services
      6. Full reimbursement of provisioning costs will accompany the balance payment as specified by the Chef and on production of receipts.
      7. We accept the following methods of payment:
          1. Credit, Debit Cards;
          2. Bank Transfer;
      8. Balance payments to Housekeepers, Butlers or Chefs can be paid by Cash or Bank Transfer as agreed  directly with them.
  1. Providing the Services
      1. As required by law, We will provide the Services with reasonable skill and care, consistent with best practices and standards in the Hospitality sector, and in accordance with any information provided by Us about the Services and about Us.
      2. We will begin providing the Services on the date confirmed in Our Booking Confirmation.
      3. We will make every reasonable effort to complete the Services on time (and in accordance with your Booking).  We cannot, however, be held responsible for any delays if an event outside of Our control occurs.  Please see Clause 9 for events outside of Our control.
      4. If We require any information or action from you in order to provide the Services, We will inform you of this as soon as is reasonably possible.  Examples of what we may require include: completion of preference information and property access and general information
      5. If the information or action required of you under sub-Clause 6.4 is delayed, incomplete or otherwise incorrect, We will not be responsible for any delay caused as a result.
      6. In certain circumstances, for example where there is a delay in you sending Us information or taking action required under sub-Clause 6.4, We may suspend the Services (and will inform you of that suspension in writing).
      7. In certain circumstances, for example where We encounter a technical problem, We may need to suspend the Services in order to resolve the issue.  Unless the issue is an emergency and requires immediate attention We will inform you in advance in writing before suspending the Services.
      8. If the Services are suspended under sub-Clauses 6.7 or 6.8, you will not be required to pay for them during the period of suspension.  You must, however, pay any invoices that you have already received from Us by their due date(s).
      9. If you do not pay Us for the Services as required by Clause 5, We may suspend the Services until you have paid all outstanding sums due.  If this happens, We will inform you in writing.  This does not affect Our right to charge you interest under sub-Clause 5.10.
  1. Problems with the Services and Your Legal Rights
      1. We always use reasonable efforts to ensure that Our provision of the Services is trouble-free.  If, however, there is a problem with the Services We request that you inform Us as soon as is reasonably possible (you do not need to contact Us in writing).
      2. We will use reasonable efforts to remedy problems with the Services as quickly as is reasonably possible and practical.
      3. We will not charge you for remedying problems under this Clause 7 where the problems have been caused by Us, any of our agents or employees or sub-contractors or where nobody is at fault.  If We determine that a problem has been caused by incorrect or incomplete information or action provided or taken by you, sub-Clause 6.6 will apply and We may charge you for remedial work.
      4. As a consumer, you have certain legal rights with respect to the purchase of services.  For full details of your legal rights and guidance on exercising them, it is recommended that you contact your local Citizens Advice Bureau or Trading Standards Office.  If We do not perform the Services with reasonable skill and care, you have the right to request repeat performance or, if that is not possible or done within a reasonable time without inconvenience to you, you have the right to a reduction in price.  If the Services are not performed in line with information that We have provided about them, you also have the right to request repeat performance or, if that is not possible or done within a reasonable time without inconvenience to you (or if Our breach concerns information about Us that does not relate to the performance of the Services), you have the right to a reduction in price.  If for any reason We are required to repeat the Services in accordance with your legal rights, We will not charge you for the same and We will bear any and all costs of such repeat performance.  In cases where a price reduction applies, this may be any sum up to the full Price and, where you have already made payment(s) to Us, may result in a full or partial refund.  Any such refunds will be issued without undue delay (and in any event within 14 calendar days starting on the date on which We agree that you are entitled to the refund) and made via the same payment method originally used by you unless you request an alternative method.  In addition to your legal rights relating directly to the Services, You also have remedies if We use materials that are faulty or incorrectly described.
  1. Our Liability
      1. We will be responsible for any foreseeable loss or damage that you may suffer as a result of Our breach of these Terms and Conditions or as a result of Our negligence.  Loss or damage is foreseeable if it is an obvious consequence of the breach or negligence or if it is contemplated by you and Us when the Contract is created.  We will not be responsible for any loss or damage that is not foreseeable.
      2. We provide Services for domestic and private use (or purposes).  We make no warranty or representation that the Services are fit for commercial, business or industrial purposes of any kind.  We will not be liable to you for any loss of profit, loss of business, interruption to business or for any loss of business opportunity.
      3. Nothing in these Terms and Conditions seeks to exclude or limit Our liability for death or personal injury caused by Our negligence; or for fraud or fraudulent misrepresentation.
      4. Nothing in these Terms and Conditions seeks to exclude or limit Our liability for failing to perform the Services with reasonable care and skill or in accordance with information provided by Us about the Services or about Us.
      5. Nothing in these Terms and Conditions seeks to exclude or limit Your legal rights as a consumer.  For more details of Your legal rights, please refer to Your local Citizens Advice Bureau or Trading Standards Office.
  1. Events Outside of Our Control (Force Majeure) including Covid-19
      1. We will not be liable for any failure or delay in performing Our obligations where that failure or delay results from any cause that is beyond Our reasonable control.  Such causes include, but are not limited to: power failure, internet service provider failure, strikes, lock-outs or other industrial action by third parties, riots and other civil unrest, fire, explosion, flood, storms, earthquakes, subsidence, acts of terrorism (threatened or actual), acts of war (declared, undeclared, threatened, actual or preparations for war), epidemic or other natural disaster, or any other event that is beyond Our reasonable control.
      2. If any event described under this Clause 9 occurs that is likely to adversely affect Our performance of any of Our obligations under these Terms and Conditions:
          1. We will inform you as soon as is reasonably possible;
          2. Our obligations under these Terms and Conditions will be suspended and any time limits that We are bound by will be extended accordingly;
          3. We will inform you when the event outside of Our control is over and provide details of any new dates, times or availability of Services as necessary;
          4. If an event outside of Our control occurs and you wish to cancel the Contract, you may do so in accordance with your right to Cancel under sub-Clause 10.3.3.  Any refunds due to you as a result of that cancellation will be paid to you as soon as is reasonably possible, and in any event within 14 Calendar Days of Our acceptance of your cancellation notice;
          5. If the event outside of Our control continues for more than 2 weeks, We will cancel the Contract in accordance with Our right to cancel under sub-Clause 10.6.3 and inform you of the cancellation.  Any refunds due to you as a result of that cancellation will be paid to you as soon as is reasonably possible, and in any event within 14 Calendar Days of Our cancellation notice.
          6. In the event of a total lockdown enforced by the government of your departure country a total refund will be issued up to 5 days prior to the due date of the commencement of services.
          7. In the event of your personal decision not to travel due to quarantine issues, please refer to clause 10.2.
  1. Cancellation
      1. If you wish to cancel your Booking for the Services before the Services begin, you may do so under sub-Clause 4.4.
      2. If  you wish to cancel you Booking up to 30 days before we are due to commence our services any deposit will be forfeited.  In the case of Inclusive dining where a budget allowance for the purchase of food is included in the deposit, this will be refunded.
      3. Once We have begun providing the Services, you are free to cancel the Services and the Contract at any time by giving Us  written notice.  If you have made any payment to Us for any Services We have not yet provided, no refund will be available unless in the case of Inclusive Dining where there remains unspent food purchasing budget. If We have provided Services that you have not yet paid for, the sums due will be deducted from any refund due to you or, if no refund is due, We will invoice you for those sums and you will be required to make payment in accordance with Clause 5.
      4. If any of the following occur, you may cancel the Services and the Contract immediately by giving Us written notice.  If you have made any payment to Us for any Services We have not yet provided, these sums will be refunded to you as soon as is reasonably possible, and in any event within 14 Calendar Days of Our acceptance of your cancellation. If We have provided Services that you have not yet paid for, the sums due will be deducted from any refund due to you or, if no refund is due, We will invoice you for those sums and you will be required to make payment in accordance with Clause 5.  If you cancel because of Our breach under sub-Clause 10.3.1, you will not be required to make any payments to Us.  You will not be required to give any notice in these circumstances:
          1. We have breached the Contract in any material way and have failed to remedy that breach within 1 week of you asking Us to do so in writing; or
          2. We enter into liquidation or have an administrator or receiver appointed over Our assets; or
          3. We are unable to provide the Services due to an event outside of Our control (as under sub-Clause 9.2.4); or
          4. We change these Terms and Conditions to your material disadvantage.
      5. We may cancel your Booking for the Services before the Services begin under sub-Clause 4.5.
      6. Once We have begun providing the Services, We may cancel the Services and the Contract at any time by giving you written notice.  If you have made any payment to Us for any Services We have not yet provided, these sums will be refunded to you as soon as is reasonably possible, and in any event within 14 Calendar Days of Our cancellation notice. If We have provided Services that you have not yet paid for, the sums due will be deducted from any refund due to you or, if no refund is due, We will invoice you for those sums and you will be required to make payment in accordance with Clause 5.
      7. If any of the following occur, We may cancel the Services and the Contract immediately by giving you written notice.  If you have made any payment to Us for any Services We have not yet provided, these sums will be refunded to you as soon as is reasonably possible, and in any event within 14 Calendar Days of Our cancellation notice.  If We have provided Services that you have not yet paid for, the sums due will be deducted from any refund due to you or, if no refund is due, We will invoice you for those sums and you will be required to make payment in accordance with Clause 5.  We will not be required to give any notice in these circumstances:
          1. You fail to make a payment on time as required under Clause 5 (this does not affect our right to charge interest on overdue sums under sub-Clause 5.10); or
          2. You have breached the Contract in any material way and have failed to remedy that breach within 7 days of Us asking you to do so in writing; or
          3. We are unable to provide the Services due to an event outside of Our control (for a period longer than that in sub-Clause 9.2.5).
      8. For the purposes of this Clause 10 (and in particular, sub-Clauses 10.3.1 and 10.6.2) a breach of the Contract will be considered ‘material’ if it is not minimal or trivial in its consequences to the terminating party (i.e. you under sub-Clause 10.3.1 and Us under sub-Clause 10.6.2).  In deciding whether or not a breach is material no regard will be had to whether it was caused by any accident, mishap, mistake or misunderstanding.
  1. Communication and Contact Details
      1. If you wish to contact Us, you may do so by telephone at +44(0)7758 111765 or by email at info@mountainchefs.net.
      2. In certain circumstances you must contact Us in writing (when cancelling a Booking, for example, or exercising your right to cancel the Services).  When contacting Us in writing you may use the following methods:
          1. Contact Us by email at info@mountainchefs.net; or
          2. Contact Us by pre-paid post at Mountain Chefs, 1, 20 Russell Square, Brighton, East Sussex, BN1 2EE, UK.
  1. Complaints and Feedback
      1. We always welcome feedback from Our customers and, whilst We always use all reasonable endeavours to ensure that your experience as a customer of Ours is a positive one, We nevertheless want to hear from you if you have any cause for complaint.
      2. All complaints are handled in accordance with Our complaints handling policy and procedure.
      3. If you wish to complain about any aspect of your dealings with Us, including, but not limited to, these Terms and Conditions, the Contract, or the Services, please contact Us in one of the following ways:
          1. In writing, addressed to Tim Ball, Director, Mountain Chefs, 1, 20 Russell Square, Brighton Easy Sussex, BN1 2EE, UK.
          2. By email, addressed to Tim Ball, Director, Mountain Chefs, info@mountainchefs.net;
          3. By contacting Us by telephone on <+44(0)7758 111765
  1. How We Use Your Personal Information (Data Protection)
      1. All personal information that We may use will be collected, processed, and held in accordance with the provisions of EU Regulation 2016/679 General Data Protection Regulation (“GDPR”) and your rights under the GDPR.
      2. For complete details of Our collection, processing, storage, and retention of personal data including, but not limited to, the purpose(s) for which personal data is used, the legal basis or bases for using it, details of your rights and how to exercise them, and personal data sharing (where applicable), please refer to Our Privacy Notice available from <<insert location>>.
  1. Other Important Terms
      1. We may transfer (assign) Our obligations and rights under these Terms and Conditions (and under the Contract, as applicable) to a third party (this may happen, for example, if We sell Our business).  If this occurs you will be informed by Us in writing.  Your rights under these Terms and Conditions will not be affected and Our obligations under these Terms and Conditions will be transferred to the third party who will remain bound by them.
      2. You may not transfer (assign) your obligations and rights under these Terms and Conditions (and under the Contract, as applicable) without Our express written permission.
      3. The Contract is between you and Us.  It is not intended to benefit any other person or third party in any way and no such person or party will be entitled to enforce any provision of these Terms and Conditions.
      4. If any of the provisions of these Terms and Conditions are found to be unlawful, invalid or otherwise unenforceable by any court or other authority, that / those provision(s) shall be deemed severed from the remainder of these Terms and Conditions.  The remainder of these Terms and Conditions shall be valid and enforceable.
      5. No failure or delay by Us in exercising any of Our rights under these Terms and Conditions means that We have waived that right, and no waiver by Us of a breach of any provision of these Terms and Conditions means that We will waive any subsequent breach of the same or any other provision.
      6. We operate a non compete agreement within these Terms and Conditions that will prohibit you from booking a Chef originally engaged through us, directly.  In the instance of consequent direct bookings with a Chef we reserve the right to seek compensation from you for lost revenue at the rate of €1000 per week.
  1. Governing Law and Jurisdiction
      1. These Terms and Conditions, the Contract, and the relationship between you and Us (whether contractual or otherwise) shall be governed by, and construed in accordance with the law of England & Wales.
      2. As a consumer, you will benefit from any mandatory provisions of the law in your country of residence.  Nothing in Sub-Clause 15.1 above takes away or reduces your rights as a consumer to rely on those provisions.
      3. Any dispute, controversy, proceedings or claim between you and Us relating to these Terms and Conditions, the Contract, or the relationship between you and Us (whether contractual or otherwise) shall be subject to the jurisdiction of the courts of England, Wales, Scotland, or Northern Ireland, as determined by your residency.